User roles  Admin ✗ Accountant 

This article outlines how to synchronise client data from Sofisk.

Table of contents

What Data Can Be Imported from Sofisk?

The import allows you to automatically load the following client data from Sofisk (Larcier) into Accounton:

  • Real estate: Address, ownership distribution between partners, and the purpose of the property.
  • Loans: Loan start date and the purpose of the loan.

Importing Real Estate and Loan PDFs from Sofisk

Importing real estate and loan data requires exporting specific PDF files from Sofisk (Larcier) and importing them into the Accounton platform. Follow the steps below for a successful import.

Step 1: Export the Required PDFs from Sofisk (Larcier)

Make sure to export the following PDFs from Sofisk (Larcier):

  • Real Estate PDFs
  • Loan PDFs (for further use)

Step 2: Import the Real Estate PDFs into Accounton

Note: Loan PDFs must be imported after the Real Estate PDFs. 

  1. Go to the Personal Income Tax module and click on Customers.
  2. Click the 'Import Customers or data' button in the top right corner.
  3. Select 'External source calculation' and click Next.
  4. Upload Real Estate PDF files from Sofisk.
Import the PDFs before opening or sending questionnaires to clients. Once a questionnaire has been opened (by you or the client), any manually entered data will no longer be overwritten by the import.

What happens after uploading Real Estate PDFs in Accounton?

  • Accounton will try to match the data with existing clients in Accounton based on the national registry number present in the PDF and the one stored in Accounton.
  • Import can only take place if the customer in Accounton matches the declarant in the PDF.

Check the import status

  • In the Double customers tab, you will find all customers for whom the system successfully matched the imported PDF. You can overwrite selected customers and fields in Accounton with import data. 
  • Note: Overwriting means all existing real estate data in the questionnaire will be replaced with the information from the imported PDF. This also applies to any real estate from the previous year shown in the questionnaire, as well as the prefilled data you would receive from MyMinfin. 
  • In the Invalid clients tab, you will see an overview of all clients for whom the PDF could not be imported, including the reason why.

Comparison with MyMinfin import

You can choose to either import real estate from Sofisk or continue with the MyMinfin import. The differences are as follows:

  • MyMinfin import provides: Property address, ownership distribution between partners, and cadastral income (KI). Purpose is not provided.
  • Sofisk (Larcier) import provides: Property address, ownership distribution between partners, and purpose. KI is not provided.
PDF details are only imported if all fields can be correctly read from the PDF. Not all PDFs are equally structured and may not be fully readable by Accounton  algorithm. Any fields that cannot be correctly read will remain empty.

Step 3: Import the Loan PDFs into Accounton

After importing the real estate PDFs:

  1. Click the red Start new upload button in the top right corner.
  2. Alternatively, go to the Personal Income Tax module and click on Customers.
  3. Click the 'Import Customers or data' button in the top right corner.
  4. Select 'External source calculation' and click Next.
  5. Upload PDF files from Sofisk.

What happens after uploading Loans PDF to Accounton?

Accounton’s algorithm will try to match the loans in the imported PDFs with the real estate already present in Accounton (whether uploaded via Sofisk PDFs or otherwise).

  • The property address in the PDF must exactly match the address in Accounton (whether uploaded via Sofisk PDFs or otherwise). If not, the loan will not be linked to the property.
  • Accounton applies additional logic to loans in the PDFs. If it is unclear how a loan is linked to a property (or to another loan), the loan will not be imported.
  • In practice, this means not all loans in the PDFs may be linked to a property in the questionnaire.
  • If a loan can be successfully linked to a property, the following data will be added (provided these fields are correctly read from the PDF):
  • Loan start date
  • Loan purpose

Completing the import

  • Once the real estate and loan data have been successfully imported into the questionnaire, you can open the questionnaire, prepare it further if needed, and send it to your client.
  • The client - or you, as the accountant - can manually complete any missing information.
  • From the second year onwards, all entered information is retained, so it only needs to be entered or confirmed once.